Since your office is your second home

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Since your office is your second home

Monday, 17 December 2018 | Sandeep Roy

Since your office is your second home

Companies are rejigging office spaces to make them more casual, personalised and comfortable, says Sandeep Roy

One probably spends more waking hours in office than  anywhere else. And that is the reason that office is gradually becoming a home away from home. While workload was a matter of concern as we went across the millennium with assignments and deadlines increasingly intruding into personal space, the trend is turning and offices are becoming a very acceptable second home.

Not surprisingly then, offices are being developed as slightly more informal spaces. They are becoming more personal, comfortable and casual — traits usually attributed to the residence. “Feeling at home in your office” could be a tagline for some future offices.

Most of the innovation happening in the domain of workplace design now will ultimately lead to blurring of this line between home and office in the future. The end objectives though remain the same. What will a well-designed workplace strive to achieve? It will need to be productive, flexible, comfortable and economical. All this will be assisted through coordinated use of technology, advancement of building materials, furniture and equipment and last but not the least, company culture, policy, processes and systems. Admittedly, in future, the workplace designer will no longer just be that-lonely-guy-with-an-aesthetic-sense. (S)he will have to team up closely with the senior management, human resources, IT specialists, facility managers and above all, every user group to deliver that perfect office.

The home is perceived as a personal place and usually offers certain freedom, comfort and familiarity of surroundings. Between home and office is the necessary evil of commute, which is the least personalised and practically impossible to alter. These are the three stages of existence that everyone faces every day and the marked variation in these conditions lead to conflict. That is exactly why the future offices will try to achieve uniformity of environment and make you feel at home when in office.

Decisions That Will Matter

How will the offices physically achieve this? What choices will the companies have to make in order to design and build their dream offices by 2020?

Flexibility of spatial usage: The design brief in future will not be definitive about the number of cabins, work stations, hierarchy, meeting rooms but rather it would serve a broad range of functions and number of people over a period of the expected life of the premise. This trend is already observed and designers are giving fancy names like “Agile Working” to the solutions. With prohibitive real estate costs, future spaces will be convertible and adaptable to multiple functions.

Privacy vs Collaboration: A workplace has to cater to both thinking time as well as the one spent in collaborating by any user. Designers call it “Activity Based Settings”

Density and openness: Optimum Density (number of people per square foot of carpet area) is a matter of increasing debate and will not cease in future, primarily because there is no right or wrong answer. Real estate prices will be the determining factor as companies will try to hit that optimum balance between financial viability and employee comfort. The challenge for the workplace designer is to make the workplace comfortable, flexible and personal and still achieve desired density.

Aesthetics, Colour and Materials: Comparatively, the office look and feel has been less susceptible to prevailing fashion and local influences than residential aesthetics. That is why, with the home invasion into office territory, we will see a more democratic and locally rooted aesthetics emerging. Companies will encourage thematic personalisation as per the taste of majority users to “feel at home.” Lines between residential and commercial design vocabulary will merge further. The sofas and the lounge setting in offices are already looking more like a living room. Bean bags have entered the office along with garden swings. Indians love colours and we will see a shift to innovative use of the palette moving away from the dreary greys or blues that represented the anonymous global corporate of last millennium.

IT, Services, Facilities, Operations and Maintenance: Sustainability and energy efficiency will continue to be of highest priority. Selection of materials or systems will move to “Life-Cycle Cost” with more vendor support. Remote maintenance and non-invasive (to an operational office) maintenance will become more of a norm than exception.

And The Future Goes To

The Technology Convergence: The key aspect of the future office will be that all the above trends will be coordinated with each other through technology application. The convergence dream of the past will be affordable, robust and simple to make every system, furniture, equipment and user interact with each other seamlessly.

Co-working and Co-living: Co-working is here to stay and will grow stronger in the next decade leading to further democratisation of office ecosystem. Companies of every scale will get access to facilities (for eg a creche in your premises) that only the large corporations could afford. There will be players who will eventually merge co-living and co-working facilities to remove commuting entirely.

Anywhere Working: In our effort to eliminate commute, we will see more of “Anywhere Working.” Small offices are already being designed in mini-vans, SUVs or even tents pegged wherever the city authorities allow you. The office along with plug-and-play technology will reach the user before the user can reach the office.

Nature, Sustainability, Health and Happiness: Last but not the least, nature will come indoors, bringing with it the smell, sight, touch, health and happiness. The focus will be a healthy and happy workforce, which will lead to economic prosperity. To quote Nobel laureate Amartya Sen, "An educated and healthy workforce brings economic growth and for that we need a fundamental change”. We will see that change happening to our workplaces during the next decade.

(The author is a COO of a design company.)

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